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Location
Tijuana
Department
Administration
General purpose of the position
We are seeking an advanced English-speaking Executive Assistant to provide comprehensive administrative and secretarial support at a senior level. The role involves ensuring smooth day-to-day management and optimizing time utilization, while handling sensitive and complex issues professionally and objectively.
Position tasks / Responsibilities
– Manage electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage travel arrangements, including visas and accommodation.
- Manage government procedures/paperwork (passports, visas, etc).
- Dealing with telephone and email enquiries promptly and courteously.
- Creating and maintaining filing systems.
- Maintain records of contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports, and presentations.
- Organize meetings and ensure that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Meet and greet visitors at all levels of seniority.
- Supervise all incoming/outgoing mail.
- Fulfill any other duties reasonably required by the Director.
Work Experience Requirements
– 5+ years of related experience. - Experience of electronic diary management, travel arrangements (including visas/accommodation), government procedures/paperwork (passports, visas, etc).
- PR experience.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages, Excel and Microsoft Office.
- Bilingual, proficiency in advanced English.
Skills Requirements:
– Proactive approach to tasks and problem-solving.
Academic Requirements
– Bachelor’s degree
Source ⇲
